2 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in administrative / executive assistance to join our client's team and elevate their operations. In this role, you will be responsible for: Managing and maintaining executive schedules, including appointments, meetings, and travel arrangements. Acting as the primary point of contact between executives and internal/external stakeholders. Handling confidential information with discretion and professionalism. Monitoring and managing email inboxes, prioritizing correspondence, and drafting responses as needed. Screening and directing phone calls, inquiries, and requests to appropriate team members. Organizing and maintaining digital files and documents. Performing data entry, creating spreadsheets, and managing databases. Arranging and coordinating domestic and international travel plans, including flights, accommodations, and itineraries. Assisting in planning and organizing company events, conferences, and meetings. Building and maintaining positive relationships with clients and partners. Assisting with client onboarding and ensuring smooth communication between clients and the executive team. Supporting team members by coordinating task assignments, tracking progress, and ensuring deadlines are met. Helping manage and improve team workflows using project management tools (e.g., Asana, Trello). Acting as a communication bridge between leadership and team members, ensuring alignment on goals and expectations. Assisting in onboarding new team members, providing guidance on systems, tools, and best practices. Requirements Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role. Experience leading or supporting teams, whether in a formal leadership role or through team coordination responsibilities. Comfortable managing priorities in a fast-paced, collaborative environment. Excellent organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar). Experience with project management tools (e.g., Asana, Trello) is a strong plus. Ability to work independently and handle multiple tasks simultaneously. High level of professionalism and attention to detail. Discretion and confidentiality are essential. Additional details: Work from home; Payment in dollars per working hour (40-hour week); Starting salary between $4 - $12 per hour depending on experience, with room for raises based on performance; A workplace that values its people; Professional development opportunities; Supportive team environment; Referral bonus: $50 bonus upon candidate hire. Seniorities and Employment Type Mid-Senior level Full-time Job Function & Industry Administrative Business Consulting and Services #J-18808-Ljbffr