Job summary As a Remote Executive Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our CEO's daily activities. You will be responsible for handling a wide range of administrative tasks, including email management, data processing, scheduling, and phone communication. Qualifications - The ideal candidate should have excellent oral and written communication skills in English/ Spanish - A bachelor's or master's degree in business administration, communications, or any related administrative management career. Responsibilities - Email Management: Monitor, organize, and respond to emails on behalf of the CEO, ensuring timely action on high-priority messages. - Expense Management: Process and track project-related expenses, ensuring accurate record-keeping and efficient expense reporting. - Schedule Coordination: Manage the CEO's daily calendar, scheduling meetings, appointments, and tasks to maximize efficiency and productivity. - Task Prioritization: Support the CEO in staying on track by setting priorities, preparing daily to-do lists, and ensuring critical deadlines are met. - Phone Communication: Handle incoming calls with professionalism, representing the CEO and assisting potential clients or partners. - Administrative Support: Provide comprehensive administrative assistance, including document preparation, travel coordination, and research, acting as a reliable extension of the CEO. - Payroll Coordination: Manage and process payroll using ADP, ensuring accuracy and compliance with company policies. - Proposal & RFP Management: Prepare and submit RFPs and other proposals, coordinating with consultants and team members to ensure timely and high-quality project delivery. - Marketing Support: Assist with marketing initiatives, including content coordination, social media support, and others. Skills - Highly organized with a sharp eye for detail. - Outstanding written and spoken English communication skills. - A clear, pleasant, and professional speaking voice. - Comfortable handling inbound and outbound calls with a friendly and approachable tone, ensuring a positive experience for callers. - Skilled in managing emails and coordinating schedules efficiently. - Strong analytical thinking with the ability to solve problems independently. - Adopt at handling multiple tasks while balancing shifting priorities. - Professional and courteous phone attitude with excellent customer interaction skills. - Technologically proficient and quick to learn new software and systems. - Discreet and trustworthy when managing confidential or sensitive information. - Self-driven, proactive, and solution oriented. Desired requirements - Previous experience in a remote work setting is advantageous. - Familiarity with ADP payroll processing is beneficial. - Background in marketing is a plus. Benefits - Internet and computers must be covered by the contractor. Job Type - Full-time Education - Bachelor's (Required) Experience - USA based remote work: 2 years (Required) - Executive/Admin assistant: 2 years (Required) Language - English (Required) - Spanish (Required) Desde casa, CO Descripción del trabajo Lorem ipsum dolor sit amet , consectetur adipiscing elit. Nullam tempor vestibulum ex, eget consequat quam pellentesque vel. Etiam congue sed elit nec elementum. Morbi diam metus, rutrum id eleifend ac, porta in lectus. Sed scelerisque a augue et ornare. Donec lacinia nisi nec odio ultricies imperdiet. Morbi a dolor dignissim, tristique enim et, semper lacus. Morbi laoreet sollicitudin justo eget eleifend. Donec felis augue, accumsan in dapibus a, mattis sed ligula. Vestibulum at aliquet erat. Curabitur rhoncus urna vitae quam suscipit , at pulvinar turpis lacinia. Mauris magna sem, dignissim finibus fermentum ac, placerat at ex. Pellentesque aliquet, lorem pulvinar mollis ornare, orci turpis fermentum urna, non ullamcorper ligula enim a ante. Duis dolor est, consectetur ut sapien lacinia, tempor condimentum purus. Obtén acceso completo Accede a todos los puestos de alto nivel y consigue el trabajo de tus sueños. Inscríbete ahora