About PermitFlow PermitFlow is building AI agents for the $1.6T construction industry. We’re creating the leading pre-construction platform, starting with the $12B permitting market. Our platform automates the slow, manual permitting process for builders, handling everything from jurisdiction research to application preparation, submission, and real-time tracking. By turning fragmented regulations and workflows into structured, intelligent systems, we help contractors move faster, reduce risk, and scale with confidence. We've raised over $36.5M with Kleiner Perkins leading our Series A, with participation from Initialized Capital, Y Combinator, Felicis Ventures, and Altos Ventures. Our backers include founders and executives from OpenAI, Google, Procore, ServiceTitan, Zillow, PlanGrid, Uber, and more. We are a team of architects, engineers, permitting experts, and product builders who know the pain of pre-construction firsthand and are committed to solving it. Demand is growing faster than we can keep up, and we’re looking for top talent to help us scale. What You’ll Do: - Process Coordination & Compliance - Manage Workflows: Oversee the lifecycle of tasks and projects, including gathering information, completing necessary steps, and ensuring submissions or deliverables are properly handled. - Ensure Accuracy & Standards: Verify that all required information and documentation meet established guidelines and expectations. - Monitor Progress & Follow-Ups: Track the status of ongoing tasks, proactively address delays, and facilitate timely completion. Communication & Customer Support - Point of Contact: Serve a supporting liaison for stakeholders, providing updates on timelines, requirements, and progress. - Communication Responsibilities: - Communicate with 3rd parties through phone calls and emails - Address inquiries and concerns professionally - Generate reports to keep teams and stakeholders informed. Project & Task Management - Maintain Workflow Efficiency: Ensure tasks align with established service levels and deadlines. - Workspace Organization: - Assign and manage access to relevant tools and resources. - Adjust timelines and address critical tasks as needed. - Keep progress updates current. - Support Operations: - Assist in transitions and handovers. - Contribute to presentations and documentation as needed. - Maintain accurate records and reports. Optimization & Continuous Improvement - Streamline Processes: Identify opportunities to improve workflows, remove bottlenecks, and enhance efficiency. - Skill Development: Expand knowledge of industry tools and best practices to improve overall effectiveness. What You Need: - A fast and reliable internet connection is required. Back up connection is recommended. - Laptop or Desktop with no less than 8 GB RAM, minimum of Intel Core i5 processor or equivalent. - A quality video camera is recommended for Zoom meetings - Noise cancelling microphone Qualifications & Fit: - Excellent Communication: Strong proficiency in English, both written and spoken. - Organizational Skills: Ability to manage multiple tasks, deadlines, and team needs efficiently. - Time Management: Ability to prioritize tasks effectively, manage multiple projects simultaneously, and meet deadlines consistently. - Problem-Solving: Proactive in identifying challenges and implementing effective solutions. - Team Collaboration: Strong interpersonal skills to ensure alignment and smooth teamwork. - Tech-Savvy: Proficient in project management tools, including AI-driven optimizations. - Attention to Detail: Ensures quality control and adherence to project goals. - Adaptability: Comfortable navigating a fast-paced environment and handling diverse tasks. Check out this page to listen to what some of our international members have to say about working at PermitFlow!