Schedule: 50 hours per week (typically Monday–Friday, occasional weekends for event alerts) Job Summary You’ll manage day-to-day logistics for private events, enabling the Lead Planner to focus on sales, strategy, and client relationships. All work is performed remotely. Key Responsibilities Daily Tasks Update event timelines (2 weeks–2 months out) based on client or vendor changes Communicate with clients on details: arrival times, vendor access, music timing, dietary notes, etc. Coordinate with vendors to collect COIs, confirm load-in times, and answer logistical questions (entrances, points of contact, delivery receivers) Track outstanding payments and deposits; ensure invoices are paid Relay final details to the on-site event captain and assigned staff Maintain a “day-of” communication thread (WhatsApp, text, email) for each upcoming event Check in daily with the Lead Planner to review priorities and open items Update run-of-show documents; distribute the latest version to all stakeholders Weekly Tasks Audit events 5–7 days out; confirm all planning details are finalized and send any new changes immediately Create and distribute finalized run-of-show documents to clients, vendors, and internal teams Attend weekly planning calls, staffing calls, and other meetings to stay aligned with Maxwell’s private-event processes Organize vendor documentation (COIs, contracts) into shared folders for each event Update pick lists in Tripleseat as needed Assist with staffing confirmations in rOS: enter assigned times and shifts Tools & Platforms Google Drive (document storage and collaboration) WhatsApp (day-of event communications) Ramp (expense management) Event Types Weddings Brand launches Working Conditions Fully remote role; no on-site presence required Availability for occasional weekend alerts and last-minute changes Fast-paced environment; ability to juggle multiple events and deadlines Qualifications Proven experience in event coordination or a similar role Excellent organizational skills and attention to detail Strong written and verbal communication skills Ability to build and maintain relationships with clients and vendors Comfortable using Google Drive, Tripleseat, WhatsApp, and other event tools Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Management and Manufacturing Industries Entertainment Referrals increase your chances of interviewing at Maxwell Social by 2x Get notified about new Event Coordinator jobs in Colombia . Senior Event Manager Team Lead - OP01779 Bogota, D.C., Capital District, Colombia 4 weeks ago Colombia $12,000.00-$18,000.00 7 hours ago Bogota, D.C., Capital District, Colombia 7 hours ago Bogota, D.C., Capital District, Colombia $600.00-$800.00 16 hours ago Bogota, D.C., Capital District, Colombia 8 hours ago Bogota, D.C., Capital District, Colombia $600.00-$800.00 1 month ago Virtual Assistant for US-based Law Office (Remote) Bogota, D.C., Capital District, Colombia 9 hours ago Executive and Operations Assistant - 13453 Operations & Growth Coordinator (Colombia) (Remote) Bogota, D.C., Capital District, Colombia 1 week ago Digital Operations Administrator, US Latin Bogota, D.C., Capital District, Colombia 2 months ago Bogota, D.C., Capital District, Colombia $600.00-$800.00 1 month ago Bogota, D.C., Capital District, Colombia 1 week ago Bogota, D.C., Capital District, Colombia $6.00-$10.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr