Procurement & Order Management - Place and manage orders with all vendors (furniture, accessories, etc.) - Track all orders from confirmation to delivery - Notify clients with order updates, including estimated lead times, delays, and delivery windows - Handle all claims related to damages, defects, or shipment issues - Manage all import and export logistics, including customs coordination and documentation - Maintain clear communication with vendors regarding lead times, updates, and any issues - Coordinate with external partners including contractors, installers, delivery teams, and fabricators Client Billing & Financial Oversight - Issue invoices to clients and track payments - Follow up on outstanding or secondary balances due - Maintain accurate records of payments and vendor costs - Assist in tracking project budgets and reconciling invoices Inventory & Online Shop Management - Manage and update inventory for both the physical studio and online shop - Add new products to Shopify, including descriptions, pricing, and images - Update existing Shopify listings with current availability, pricing, and product details Project & Team Coordination - Manage the team’s active project list, ensuring deadlines and tasks are clearly tracked - Follow up consistently on project milestones, procurement timelines, and vendor deliverables - Help ensure seamless coordination between design, procurement, and installation phases Client Relations & Administrative Support - Assist with client communication and follow-up as needed - Support outreach to prospective clients or collaborators - Provide administrative support related to procurement and finance Job Type: Full-time