**Position name** Executive Assistant **Company** Magellan Jets **Job purpose** The Executive Assistant will support the CEO and President along with providing occasional assistance to other members of the executive team. The Executive Assistant possesses qualities such as promptness, organization, attention to detail, flexibility, patience, and determination. In this role, you will work well both independently and on a team. Your daily routines include interaction with employees of all levels, external partners, and company clients. You will assist the CEO and President with executing their daily and quarterly tasks as well as company-wide goals. **REQUIRED QUALIFICATIONS** **Education** High School Diploma Administrative management careers Desirable Master **Training or Expertise** High English level (Well spoken, well written) Strong Microsoft Office skills Desirable Sales Force Knowledge **Experience** 2+ years of executive and administrative support (Desirable remotely) Experience strategically supporting multiple senior leaders **JOB FUNCTIONS** Professional and Personal Calendar management. Maintain complex and detailed calendars with keen attention to detail Keep reminders for the CEO/ Presidents meetings and events Manage and assist the CEO/Presidents projects Manage the coordination and logistics of both internal and external meetings and events. Ordering and purchasing merchandise on behalf of the CEO/ President and senior executives as requested Screen incoming calls and determine the level of priority, while using caution in dispensing information Create, edit and assist with all the meeting presentations (PowerPoints, PDF, spreadsheets) Arrange travels to ensure consistency in obtaining necessary travel documents including Visa/passport while maintaining expenses/credit card reconciliations necessary Handle regular activities without prompting, and advise in advance of any issues or delays Balance multiple deadlines, schedule appointments, plan leadership meetings, capture and report out meeting minutes and maintain complex and changing calendars Conserves time by completing research, capturing timelines, and responding to requests on behalf of the CEO and President **REQUIRED SKILLS** 2+ years of executive and administrative support Excellent use of grammar and punctuation. Strong interpersonal, written, and oral communication skills (English) Driven, proactive thinker, highly organized with exceptional communication skills, and fully capable to take initiative, manage and oversee a variety of high priority projects from multiple management and professional levels successfully with mínimal direction Proficient with Microsoft Office suites (Word, Excel, PowerPoint, Outlook) Experience in handling confidential and sensitive materials with discretion Very Patient, Responsible, Extremely punctual Tact and good judgment in confidential situations, and proven experience interacting with senior management Willing to learn and take on new challenges with a flexible, can-do attitude (Looking for someone who ambitions a career with our company - long term) Strong collaboration skills; with a proven track record of working in a highly matrixed organization, and with senior-level stakeholders **WAGE COMPENSATION** **Salary**: $1,000 (USD) Monthly Schedule: Monday to Friday from 9:00 AM - 6:00 PM The employee must cover Internet and computer **Salary**: $3,500,000 - $4,000,000 per month