Golden Dragon Roofing is seeking a dedicated and organized Remote Executive Assistant to join our team. The ideal candidate will be responsible for managing various administrative tasks to ensure the smooth operation of the company. Your role will involve answering phone calls, scheduling appointments with homeowners, lead management, CRM management, creating SOPs for future hires, Quickbooks data entry and maintenance, assisting with payroll processing, communicating with suppliers, customers, vendors and insurance companies as well as supporting our team with efficient administrative support. Who we are: Golden Dragon Roofing is a full-service roofing company in Northern New Jersey. With a commitment to quality and safety, we set ourselves apart by delivering exceptional workmanship and ensuring the well-being of our employees and clients. At Golden Dragon Roofing, we take pride in our collaborative and professional work environment, driven by a goal-oriented approach. Our team is equipped with the skills and knowledge to handle all roofing needs, making us the trusted choice for roofing solutions in the region. Responsibilities include but are not limited to: · Administrative Support: Perform general administrative tasks such as answering phone calls, responding to emails, and scheduling appointments. · Customer Management: Keep accurate CRM records and create customer invoices. · Lead Management: Making sure the information is entered in the system correctly and requesting refunds from lead generation companies. · Payroll Assistance: Assist with payroll processing and employee timekeeping, ensuring accuracy and timely submissions. · Document Preparation: Prepare contracts and distribute memos, letters, and other documents as required. · Scheduling: Organize and schedule meetings, appointments, and travel arrangements for team members. · New Employee Onboarding: Ensure the proper paperwork and system access has been given to all new team members. · Spreadsheet Management: Work with spreadsheets and Excel to manage data effectively and accurately. The ideal candidate should possess: · QuickBooks Proficiency (preferred but not required): Proficient in using QuickBooks for financial management and record-keeping. · Executive Assistant Experience: Proven experience as a virtual executive assistant, demonstrating strong administrative skills. · Communication Skills: Excellent communication skills, both written and verbal, with a professional demeanor. Ideally bilingual (English/Spanish) · Organizational Skills: Strong organizational skills with the ability to multitask and prioritize tasks effectively. · Phone Etiquette: Knowledge of phone etiquette and professional communication practices. · Payroll Processing: Experience with payroll processing is preferred. Experience: · Microsoft Office: 1 year (Preferred) · Quickbooks: 1+ Year (Preferred) · CRM Experience (Preferred) · Administrative Experience: 1 year (Preferred) Schedule: · Full Time · Monday to Friday Job Types: Full-time, Permanent Experience: - Executive Assistant: 1 year (Required) Language: - English (Required) Expected Start Date: 01/08/2025