**MOVE Your Business** is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us. We are looking for a detail-oriented and highly organized Property Management Assistant to support the management of a portfolio of real estate properties located across Canada and the United States. You’ll work directly with the property owners to coordinate maintenance, track documentation, and provide administrative support for property-related needs. **Benefits**: - Competitive salary ($750/month) - Strong support system - Salary increase starting in your first year of employment (based on performance) - Monthly Performance Incentive (only for full-time roles | based on given metrics |can range from $40 - $50) - Health benefit ($30/month) - No computer activity monitoring - Training materials for upskilling provided - Paid holiday leaves (depending on the holidays that the client observes) - Paid sick leaves (sick leave convertible to cash if perfect attendance) - Paid planned leaves - Internet Allowance ($25/month) **Key Responsibilities** - **Administrative & Property Coordination**: - Assist with scheduling maintenance, repairs, and inspections across multiple private properties. - Coordinate with service providers, vendors, and contractors in Canada and the US. - Maintain up-to-date property files, including records of services, warranties, and expenses. - Track and follow up on outstanding tasks, repairs, and vendor communications. - Maintain calendars for recurring property-related tasks (e.g., HVAC servicing, landscaping, security system checks). - **Document Management & Reporting**: - Organize and update digital property records, including invoices, contracts, service reports, permits, and insurance documents. - Prepare summaries or reports of ongoing property issues, completed tasks, and budget tracking. - Ensure accurate and timely recordkeeping for tax and compliance-related purposes. - **Vendor Liaison**: - Liaise with contractors, inspectors, and vendors to request quotes, schedule work, and monitor progress. - Track work orders and ensure timely resolution of issues. - **Financial & Operational Support**: - Assist with expense tracking, invoice reviews, and basic bookkeeping entries related to property operations. - Reconcile receipts and coordinate with the owner or accountant for monthly reporting. - Help gather and organize documentation needed for insurance, permits, or service contracts. - **Ad Hoc Tasks**: - Support miscellaneous administrative tasks related to property operations. - Assist with research (e.g., vendor sourcing, city permit requirements, property upgrades). - Help manage or monitor special property projects or renovations as needed. **Requirements**: - **2+ years of experience in administrative or property coordination roles (real estate support preferred).**: - **Excellent communication skills and fluent English (spoken and written).**: - **Extremely organized and self-directed with strong attention to detail.**: - **Ability to manage multiple priorities, follow up consistently, and meet deadlines.**: - **Familiarity with property operations or real estate documentation is a plus.**: - **Availability to work full-time during EST or PST hours is required.** **Working Hours**: Full Time (40 hours per week) Monday through Friday 8 AM - 5 PM EST/PST Time Application Question(s): - How many years of experience do you have in Property Management? - How many years of experience do you have in using Property Management Software? - How many years of experience do you have in Admin Support?