We are looking for a results-driven, data-oriented Executive Assistant to support a fast-paced executive with both administrative and operational responsibilities . The ideal candidate is highly organized, proactive, tech-savvy, and thrives in dynamic environments. You'll play a key role in streamlining processes, managing communications, and helping amplify the executive's personal brand. Key Responsibilities: Scheduling & Calendar Management Manage and coordinate the executive's calendar Schedule meetings via Calendly, text, and Intermedia Ensure appointments are organized, confirmed, and running on time CRM & Data Management Upload and manage contact information from networking and back-office platforms Maintain an organized CRM by properly tagging and segmenting leads Keep all data accurate, updated, and easily accessible SOPs & Templates Document workflows and standardize recurring processes Create templates for repeated tasks (emails, onboarding, communications, etc.) Continuously improve SOPs for efficiency and scalability Email & Communication Support Monitor and respond to emails and text messages on the executive's behalf Draft and send follow-ups, meeting confirmations, and key communications Ensure communication tone is professional, clear, and aligned with the executive's voice Social Media & Personal Branding Assist with promoting content and thought leadership across social media groups and platforms. Maintain consistency in personal brand messaging Engage with relevant communities to expand visibility and influence Tech & AI Tool Optimization Stay current on the latest AI tools and productivity platforms Recommend and implement tools that boost efficiency and automate repetitive tasks Support onboarding and integration of new technologies into daily workflows Requirements 3+ years of experience as an Executive Assistant or similar operations/admin role Highly organized, detail-oriented, and proactive in anticipating needs Strong experience with Calendly, CRMs (e.g., HubSpot, Salesforce), Gmail, and productivity tools Comfortable with communication via email, text, and various online platforms Familiar with social media platforms (LinkedIn, Facebook groups, etc.) Interest in or experience with AI tools and tech innovation Excellent written and verbal communication skills A self-starter who is resourceful and eager to contribute to long-term growth Currenlty living in Latin America Benefits Work remotely Monday - Friday, 40 hours a week (no weekends) Vacation: 10 business days a year Holidays: 5 National Holidays a year Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day) Parental Leave Health Care Reimbursement Active Lifestyle Reimbursement Quarterly Home Office Reimbursement Payroll Deduction Purchase Plans Longevity Bonus Continuous Learning Bonus Access to Training and Professional Development Platforms Did we mention it's REMOTE?!! One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant. Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions! Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries IT Services and IT Consulting Referrals increase your chances of interviewing at Zipdev by 2x Sign in to set job alerts for “Executive Assistant Operations” roles. Executive Assistant / Operations Coordinator Executive Assistant – Remote | Dynamic Small Business Support Bogota, D.C., Capital District, Colombia 3 days ago Bogota, D.C., Capital District, Colombia 3 days ago Executive Assistant | Remote | Support a U.S. based Tech Founder Business Executive Assistant - Investor Relations (Remote) Administrative Assistant | Work for U.S. Companies Bogota, D.C., Capital District, Colombia 3 weeks ago Bogota, D.C., Capital District, Colombia 1 day ago Remote CR - Executive/Property Management Virtual Assistant Bogota, D.C., Capital District, Colombia 1 month ago Bogota, D.C., Capital District, Colombia 2 months ago Bogota, D.C., Capital District, Colombia 1 day ago Remote CO - Executive/Property Management Virtual Assistant Bogota, D.C., Capital District, Colombia 2 months ago Executive Assistant with Zoho and AI Experience Bogota, D.C., Capital District, Colombia 13 hours ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr