Job Title: Irrigation & Enhancement Virtual Assistant Location: Remote Working Hours: 7AM to 4PM AZ time (ideally), 5 days a week Salary: USD 1200 - 2000 **This role is exclusively available to candidates from Latin America. Please submit your resume in English.** A full-service commercial landscape maintenance company is looking for an Irrigation & Enhancement Virtual Assistant to join their growing team. As a Virtual Assistant, you will play a key role in supporting the Irrigation and Enhancement Managers by handling administrative tasks, scheduling coordination, and team communication. This remote role is essential in helping ensure smooth day-to-day operations and enabling the field teams to deliver top-tier service to commercial clients. Responsibilities for this position include but are not limited to: Team Scheduling Support - Coordinate daily scheduling of irrigation technicians under direction of Irrigation Manager - Manage job assignments and route optimization for field teams - Track technician availability and communicate schedule changes - Support Enhancement Manager with scheduling as needed Documentation & Proposals - Prepare detailed irrigation proposals and work orders for client review - Create work orders for issues and repairs promptly, and ensure the immediate visibility of work order on the schedule - Maintain irrigation project documentation and client records - Process irrigation service requests and update tracking systems - Efficiently accessing work portals to obtain necessary client files and client packages from Google Drive, including instructions and report formats - Reviewing photos from landscaping crews, verifying quality, and conveying that information to the clients. - Managing and responding professionally and promptly to a client-facing email address. - Support Enhancement Manager with documentations as needed Team Communication - Maintain and update the Irrigation Slack channel for team coordination - Coordinate with Irrigation Manager on daily team updates and priorities - Coordinating and responding swiftly to emails, assisting with scheduling tasks, and - updating team member details - Support Enhancement Manager with team communication as needed Irrigation Operations Support - Updating and managing our CRM for irrigation repairs, ensuring timely completion and - follow-up of tasks. - Assist Irrigation Manager with team performance tracking and reporting - Maintain irrigation department files and documentation - Assisting in the development and addition of layers to Google MyMaps for Properties. - Fielding and answering crew questions, providing assistance to crews and Irrigation - Techs as needed. - Incorporating additional information from the scheduler into reports, including pictures. Irrigation Team Administration - Assist with irrigation team meeting logistics and follow-up - Help manage irrigation department compliance and documentation - Provide administrative support for irrigation team initiatives - Collaborating with the bilingual Irrigation Manager in scheduling and managing the - Irrigation Tech team. Additional Support - Perform other irrigation team support duties as assigned by Irrigation Manager - Backup support for critical irrigation operations when needed - Performed other duties as assigned - High school diploma or equivalent required - Minimum 3 years of administrative or operations support experience - Bilingual: Fluent in verbal and written English and Spanish. - Ability to work Arizona Time - Strong computer skills including proficiency with Google Workspace - Experience with project management or scheduling software preferred - Excellent written and verbal communication skills - Strong organizational skills and attention to detail - Ability to work independently in a remote environment, covering - Problem-solving abilities and proactive approach to task management - Reliable high-speed internet connection and dedicated workspace Preferred Qualifications - Previous experience in construction, landscaping, or irrigation industry - Proficiency with CRM systems and project management tools - Experience with Slack or similar team communication platforms - Familiarity with Google MyMap - Basic understanding of irrigation systems and terminology - Basic understanding of landscape management - Customer service experience - Associate's degree in business administration or related field Technical Requirements - High-speed internet connection (minimum 25 Mbps) - Quiet, professional workspace for video calls - Smartphone for communication and mobile app access - Desktop/laptop computer