Job Description We are seeking a driven Office Manager to join our Administrative team at ingepsy. The ideal candidate will be responsible for maintaining schedules, administering systems, and ensuring the smooth operation of our office. - Maintaining schedules and administering systems or arrangements for purchasing, receiving, dispatching, and delivering goods and/or services. - Helping contractors with office requests. - Maintaining the inventory of office supplies and ordering office supplies, equipment, and services within prescribed procedures and contractual agreements. - Responsible for keeping all requests in Jira under control and in progress. - Alert cross-department issues according to the area of responsibility and work closely with the landlord services unit in case of any needs. - Responsible for keeping office managers' storage in order. Visitors Hosting and Office Event Area - Conducting the whole process of preparation for the business visit (e.g. ordering taxi/lunch, accommodation, meeting room or conference hall, etc). - Responsible for maintaining proper stock levels for visitors' gifts and other goods. - Alert in case of escalation or high priority/nonstandard greeting needed. - Cooperate in arranging in-house events with the event host department or event coordinator. Reception Area - Conducting the whole process of general postal operation. - Coordinating smooth and on-time delivery process. - Working with supplier documents, payments, and alerts in case of escalation. - Conducting according to schedule regular office observation. - Conducting the whole reception area process (phone calls, info point, found and lost point) Office planning, reorganisation, opening/closing facilities area. - Support office opening/closing arrangements in cooperation with other departments and units as part of job responsibility and establish all general office services and reception areas in place. Other Areas - Maintaining records of administrative expenses and petty cash - Reporting expenses. - Recommend improvement in-office procedures and organisation policies. - Producing regular and/or ad hoc reports of information relating to the work process. - Maintaining office support-related database. - Identifies and reports problems to the Head of Administrative Services Sub-Unit. - Providing support to other departments with administrative and operational tasks as needed