We are seeking a highly organized and proactive Administrative Assistant to support our team by managing essential administrative tasks and ensuring smooth day-to-day operations. The ideal candidate is experienced in using tools like ClickUp, Dropbox, Slack, Microsoft Office, Google Workspace, and ChatGPT to streamline workflows and enhance productivity. Responsibilities: - Manage and organize the company inbox (filter, flag, respond, and follow up) - Turn emails and meeting notes into actionable ClickUp tasks - Assign tasks and monitor progress in ClickUp - Follow up with team members to make sure deadlines are met (4 team members) - Maintain task statuses, due dates, and priorities - Update files in our Dropbox folder in an organized way - Prepare light weekly progress updates or status checklists - Occasionally coordinate simple client communications or scheduling - Organize and schedule appointments and meetings - Develop and maintain a comprehensive filing system to enhance office organization Requirements: - Are comfortable using ClickUp (our project Management Software) - Are comfortable using email software - Are comfortable in using Dropbox - Are comfortable in using Slack - Are comfortable in creating documents in Microsoft Word or Google Docs - Are comfortable in creating documents in Excel or Google Sheets - Are comfortable in using ChatGPT - Have at least 1-2 years of experience as an Admin Assistant - Excellent communication skills, both verbal and written - Strong attention to detail to ensure accuracy in all administrative tasks - Proactive approach, aiming to create a positive experience for colleagues and visitors - Critical thinking and effective problem-solving skills - Creativity and innovation in managing and improving administrative tasks Schedule: Monday through Friday from 9:00 AM to 12:00 PM (GMT -8-00) Pacific Time (US & Canada) Benefits: - Competitive pay in US Dollars. - You'll get to work with some amazing, respected business professionals - We really value and encourage input from our team members. - We offer different payment methods (Zelle, Face Bank, Binance) - You'll get paid every two weeks - We'll provide you with the necessary equipment to work: Laptop, headset, mouse, and mouse pad. - Birthday and work anniversary celebrations - Alliances with many brands grant extra benefits to freelancers. - Weekly recreation dynamics that foster a healthy work environment. Seniority level: Associate Employment type: Part-time Job function: Administrative Industries: IT Services and IT Consulting #J-18808-Ljbffr