We are looking for a Reconstruction Project Coordinator who will help coordinate and monitor active reconstruction jobs. He/she will work closely with estimators and superintendents to track job progress, update systems, manage documents, and help ensure jobs stay on time and within budget. This is a remote role with clear communication and proactive follow-up being key to success. WORK SCHEDULE: 9:00 AM – 6:00 PM MDT POSITION TYPE: Full Time QUALIFICATIONS: - A Bachelor’s degree in the related field is preferred - 1–3 years in project coordination, construction admin, or virtual assistant work is preferred - Familiarity with construction or restoration terms is a plus , but not required - Experience with CRMs or project management tools - Comfortable learning new software (e.g., Salesforce, Builder Tek, Xactimate) - Strong written and verbal English communication - Organized and detail-oriented; follows through consistently - Proactive—asks questions and follows up without waiting - Problem-solver who can track down missing information or flag issues early ESSENTIAL FUNCTIONS: - Perform the following project coordination and tracking duties: - Review project files and estimates in Xactimate and CRM to understand job scope - Support creation and organization of work orders and budgets - Track project progress and follow up with superintendents for updates - Help maintain and update project timelines in Builder Tek or Salesforce - Ensure all permits, licenses, and compliance documents are tracked and organized - Perform the following communication and team support duties: - Act as a bridge between field teams and internal departments - Communicate with team members and customers about project milestones (via email, CRM, etc.) - Schedule subcontractors based on timelines and budget allocations - Follow up on open items or delays and raise flags if action is needed - Perform the following data entry and system management duties: - Keep CRM and project management software up to date with photos, notes, and communications - Log subcontractor invoices, approvals, and changes in scope - Help with estimating team coordination (scope walks, site visit documentation, etc.) - Track and report on key job metrics like timelines, costs, and margins #J-18808-Ljbffr