Org. Setting and Reporting - This position is located in the United Nations Verification Mission in Colombia (UNVMC). The Chief of Staff (CoS) will be based in Bogota, and within delegated authority, the incumbent will report to the Special Representative of the Secretary General (SRSG), the Head of UNVMC. - Responsibilities - Management: - Ensures the effective direction and integrated management of all the mission's activities in line with the strategic vision and guidance of the SRSG. - Oversees the internal management of the mission on behalf of the SRSG, including the development of advice on and promotion of policies on management issues, including risk management. - Facilitates the translation of policy intent and high-level direction of mission leadership into viable tasks and works with components to ensure their effective implementation. - Directs and oversees core integrated processes and mechanisms that enable the integrated delivery of the mission's mandate, including programme management, reform/change management, information management and crisis management. - Oversees the coordination of and support to Field Offices, ensuring the implementation of a well-articulated policy for the reporting and management of substantive staff within Field Offices, and regular meetings between heads of Field Offices and Mission Headquarters. - Oversees the activities of all entities located in the Office of the Chief of Staff or the Office of the SRSG, as appropriate. - Serves as the focal point in the Office of the SRSG for all sensitive personnel and management issues, as well as for contacts with the Office of Internal Oversight Services and the Resident Auditor. - Serves as interface between the Office of SRSG and the Division of Mission Support on all personnel matters and oversees the recruitment of senior mission management appointments. Planning and budgeting: - Oversees Mission-wide planning processes, ensuring coherence is maintained between mandated tasks, component plans/concepts of operations and, where appropriate, United Nations-system-wide integrated planning processes (such as Integrated Strategic Frameworks), as required by policies, guidelines and best practices on planning, in particular the Integrated Assessment and Planning (IAP) and risk management, and incorporates mandated cross-cutting issues, such as gender mainstreaming, including the implementation of the Mission´s Gender Parity Strategy; and, supervises and provides managerial guidance to mission planning personnel to this effect. - Ensures the proper conduct of processes critical to the delivery of mandate implementation, particularly strategic planning, policy coordination and senior level decision-making. The CoS also ensures a clear understanding between substantive priorities and support capacities; and liaises with all components to advise and ensure the use of best methods for achieving the objectives and priorities of the mission. Facilitates the translation of policy intent and high-level direction by leadership of the mission into viable work plans and works with components to ensure the implementation of those work plans. - In coordination with the Chief of Mission Support, ensures an integrated approach to the results based budget process, including alignment with strategic and operational plans and adequate provisions to meet resource requirements, and oversees the process as it relates to substantive mission components. - Periodically reviews, with the mission leadership team, the delivery of component work plans, identifying necessary adjustments to mission plans and/or revised assumptions, as appropriate. - Proactively seeks advice from Mission advisers in areas such as gender, military component of the mission, legal or conduct and discipline to adequately review or implement Mission´s policies and planning. - May introduce new approaches in operational planning to ensure the smooth delivery of mission mandate. Policy: - Provides guidance on United Nations policies and procedures. - Coordinates the development and implementation of cross-cutting and management policies among the various components of the Mission and liaises with the United Nations Country Team on the same, when required, and in coordination with the Deputy SRSG, as appropriate. - Ensures that advice and information on cross-cutting issues is coordinated with all relevant components of the Mission prior to submission to the SRSG. Reporting, communications and information management: - Ensures effective functioning of coherent communications structures and systems and serves as the focal point for communication with United Nations Headquarters in New York. - Oversees mission-wide, integrated procedures and systems for information analysis and management, including within mission information sharing, reporting requirements, security classification, records management and publication of Intranet content. - Oversees the proper functioning of Joint Ope