LOOKING FOR STELLAR TOP CANDIDATES Position : Executive and Operations Assistant Working Hours : Mon-Fri 9:00 am - 6:00 pm EDT (1 hour Lunch Break) Holidays : 10 Holidays (combined US and Local) with/ prior advice Salary : Up to $2000 (based on experience and the client’s final offer) Search : Latin America│South Africa About the Role: We are seeking a highly organized and proactive Executive and Operations Assistant to support our CEO and ensure smooth day-to-day business operations. This hybrid role blends high-level executive assistance with operational management and client support. You'll play a critical role in helping the company run efficiently, managing key administrative tasks, streamlining workflows, and enhancing the overall client experience. If you're detail-oriented, tech-savvy, and thrive in a fast-paced, collaborative environment, we’d love to meet you. This is a fully remote role working closely with a US-based team. Role Responsibilities: Provide high-level executive support to the CEO, including calendar management, travel coordination, and handling confidential communication Organize business files and streamline internal systems for maximum efficiency Manage daily operations using tools like Notion, Zapier, and HubSpot Respond to client inquiries, categorize support issues, and escalate matters as necessary Oversee business processes and contribute to continuous improvement efforts Assist with internal reporting, task tracking, and project management Collaborate closely with a US-based team while working independently on daily responsibilities Requirements: 3+ years of experience in a similar Executive Assistant or Operations Manager role Proficiency in tools such as Notion, Zapier, and HubSpot (strong advantage), and other operational tools Excellent communication skills, both written and verbal Strong organizational and problem-solving abilities Proven ability to manage multiple tasks and deadlines with minimal supervision Experience working in a fast-paced, high-growth environment Flexible, collaborative mindset with availability to work with a US-based team across time zones Optional Tools (Even Better): Zoom, Calendly, TypeForm, Webflow, Kit, Aloware NOTE: We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.