Get ai-powered advice on this job and more exclusive features. job title: executive assistant to the coo company description: at blue gems management , we transform properties into high-performing short-term rentals that guests love and owners trust . from smooth check-ins to 5-star guest experiences , our mission is to create unforgettable stays while delivering exceptional returns to our property partners. we operate with precision, professionalism, and the agility to thrive in a fast-paced hospitality market. role description: we are seeking a proactive and highly organized executive assistant to support our chief operating officer (coo). this role goes far beyond calendar management—you’ll be a trusted partner in keeping operations running smoothly at the executive level. you’ll handle high-level communications, coordinate cross-departmental projects, and make sure the coo’s time and focus are spent on the initiatives that drive the business forward. key responsibilities/objectives: coo scheduling & meeting management – maintain a streamlined, strategic calendar that maximizes the coo’s productivity and impact. high-level communication & coordination – serve as the primary liaison for the coo’s communications with internal teams, property owners, and key partners. project & initiative tracking – monitor timelines, deliverables, and progress for operational initiatives and ensure follow-through. operational efficiency & problem-solving – identify and address potential bottlenecks before they become issues, helping the coo keep the organization moving at top speed. who yo...
Get ai-powered advice on this job and more exclusive features. job title: ️ operations coordinator – maintenance dispatch, purchasing & admin why work for us? at blue gems, we’re obsessed with building smart, efficient systems that keep vacation rentals running seamlessly. we manage over 150 short-term rental homes in florida — handling everything from guest experience to maintenance and cleaning — so our property owners and guests can enjoy peace of mind. we’re a lean, global team of 25+ (primarily in latam) who value ownership, honesty, and making things better every day. we offer stable, long-term roles with bimonthly pay tand plenty of opportunities to grow with us. if you thrive in a fast-paced environment, love solving urgent problems, and want to be part of a high-performing team — keep reading. who we are and what we are looking for… we’re looking for an operations coordinator who can keep calm under pressure , coordinate moving parts in real time, manage purchasing for our field technicians, and ensure no maintenance task is dropped. this isn’t a quiet desk job — it’s active, high-volume coordination and problem-solving that keeps our weekends running smoothly. your four primary responsibilities/objectives will be: real-time maintenance dispatch – coordinate technicians and vendors for urgent and scheduled repairs, ensuring rapid response and smooth communication. task management & quality control – triage, clean up, and optimize incoming maintenance requests in notion for accuracy and priority. purchasing & materials coordination – source, order, and track parts a...
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