Account Payable Specialist Job Description The Account Payable Specialist is responsible for managing account reconciliation, communicating with internal and external customers, and ensuring timely review and follow-up of supplier accounts. The specialist will also be responsible for balance sheet reconciliation, supplier maintenance, W9 records, and other analytical reports within the Accounts Payable department. Key Responsibilities: - Handling and posting incoming invoices with 2- & 3-way matching and related vendor master data creation, including collection of W9 forms and manual & automated invoice processing. - Maintaining banking information from vendors, conducting various fraud checks, and confirming remittance information. - Preparing and reviewing payment proposals for subsidiaries. - Clarifying and reconciling differences on postings. - Preparing month-end journal entries: accruals, prepayments, ensuring entries are recorded in accordance with company policies and all deadlines are accomplished. - Coordinating with other departments to obtain information about transactions and researching unreconciled items. - Preparing External and Internal Audit requests. - Creating and analyzing various reports under area of responsibility, including regular reporting. - Maintaining files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. - Identifying improvement opportunities and supporting their implementation. - Assisting ongoing projects for technology solutions implementation. - Assisting Finance partner departments requests. - Issuing tax exemption forms, resale certificates, and 1099's. Requirements: - Education: Degree in Accounting or Business. - Experience: Minimum of 3 years of experience in Finance, Accounts Payable preferred. Skills and Qualifications: - Solid experience with Epicor, Microsoft Nav, BPCS, MP2, and Ivalua ERP systems. - Experience in a Shared Service environment or similar is a plus. - Ability to read, write, and communicate in English in a business environment is a must. - Strong attention to detail, problem-solving, and analytical skills. - Solid interpersonal skills, navigate easily within complex organizations, connect with various functions, audiences, management styles, or cultures. - Highly results-driven and self-motivated team player with compassion, integrity, trust, and perseverance. - Curious and growth mindset; keen to learn and approach subjects outside of comfort zone, look beyond the obvious. - Strong proficiency in MS Word, Excel, and Outlook.