The Offer Great work culture Opportunity to make a positive impact A role that offers a breadth of learning opportunities The Job The ideal candidate is a proactive problem-solver with a strong foundation in administrative best practices and a working knowledge of marketing operations. This role is key to ensuring the smooth and efficient functioning of both the CMO’s office and the marketing team. Working Hours: Full Time (40 hours per week) Monday through Friday 8 AM - 5 PM Pacific Time Pay: $750 + $55 Allowance per month Key Responsibilities Executive Support to the CMO Manage and maintain the CMO’s calendar, including scheduling meetings, appointments, and travel arrangements. Serve as the primary point of contact for internal and external communications on behalf of the CMO. Prepare, organize, and proofread documents, presentations, and reports. Provide personal administrative support as needed to enhance the CMO’s productivity. Handle ad hoc executive tasks and projects to support the CMO’s efficiency. Marketing Operations Support Perform accurate data entry and maintain records within marketing platforms and databases. Assist with booking travel and creating itineraries for the marketing team. Handle day-to-day administrative tasks, including invoice filing, expense reporting, and data retrieval. Order and manage office supplies for the department. Support the coordination and logistics of marketing campaigns, events, and initiatives. Assist with ad hoc marketing operations and cross-functional projects. Team & Communication Coordination Coordinate and schedule team meetings, ensuring agendas, resources, and materials are prepared. Facilitate internal communication between the CMO, marketing staff, and other departments. Ensure smooth information flow and timely follow-ups on pending items. Benefits: Competitive salary Strong support system Salary increase starting in your first year of employment (based on performance) Health benefit ($30/month) No computer activity monitoring Training materials for upskilling provided Paid holiday leaves (depending on the holidays that the client observes) Paid sick leaves (sick leave convertible to cash if perfect attendance) Paid planned leaves Internet Allowance ($25/month) The Profile Requirements Minimum of 3 years in administrative roles, ideally supporting marketing or senior executives. Proficiency in Microsoft Office Suite (Excel expertise strongly preferred). Familiarity with platforms such as HubSpot (for tracking) and Canva (for basic administrative use, not design). Excellent organizational skills, attention to detail, and ability to multitask effectively in a fast-paced environment. Strong interpersonal and written communication skills. Proactive, resourceful, and dependable with flexibility to manage ad hoc requests and shifting priorities. The Employer Our client is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. Our client connects growing companies with skilled virtual talent while creating meaningful, long-term opportunities for their team members. As a fast-growing player in the outsourcing space, they’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with them.