Overview \ Media organizations require financial professionals to manage media vendor invoices, process payments and assist in streamlining operations. As a highly organized and detail-oriented Media Payables Coordinator, you will play an important role in ensuring timely and accurate processing of media vendor invoices, supporting reconciliations, and helping to enhance media finance functions. - Monitor and manage invoices queue, and enter invoices into our digital payment system. - Maintain the vendor database updated and keep info properly stored in team drive. - Traffic new orders to the Media Payables Coordinator and validate vendor information is correct and updated in all platforms. - Approve vendor payments and ensure that payables are maintained in an effective, up-to-date, and accurate manner. - Review and verify invoices as compared to advertising contracts (specifically, TV, Radio, Newspaper and Event advertising). - Help manage daily payments to vendors (check, credit card, ACH) - Correspond with vendors; respond to inquiries; resolve invoice discrepancies; request missing invoices. - Reconcile vendor payments and vendor invoices. - Place custom and scheduled orders for retailers (charging the retailer). - Process credits and refunds of retailer orders, as requested. - Assist with the preparation and disbursement of 1099s. - Provide support to MBC and AM functions, as needed. - Assist with intercompany reconciliation inquiries, as needed. - Various ad hoc analysis and reporting. - Become fully educated and continue education upkeep with SproutNet features and functionality. Requirements - Fluent in English – daily interaction with U.S.-based teams - Strong Microsoft Excel skills – including use of formulas and data sorting/filtering - Exceptional organizational skills – able to manage multiple tasks at once - Detail-oriented with a forensic mindset – careful and thorough in work - Quick learner – enthusiastic about learning new systems, processes, and tools - Ability to thrive in a fast-paced environment – adaptable and flexible - Strong interpersonal and communication skills – team-oriented and clear communicator Work Environment - Full-time position - Entry level - Marketing and Sales - Software Development