Job Summary: The Payroll Specialist will assist the Payroll and HR departments with administrative and organizational tasks, supporting payroll processing and compliance while gaining hands-on experience in payroll and HR functions. Responsibilities: Payroll Support: - Set up and maintain payroll calendar reminders for key dates and deadlines. - Organize and manage digital payroll files, ensuring they are easily accessible. Compliance & Reporting: - Input approved vacation balances into HR systems or spreadsheets under supervision. - Prepare payroll deduction and leave records for bi-monthly submission to payroll providers. - Flag any unusual data for review by the Payroll Lead. Timekeeping & Data Integrity: - Perform preliminary checks on timesheets for accuracy (e.g., overtime and sick leave). - Assist on onboarding and offboarding employees in the timekeeping system. Vendor & Alliance Management: - Maintain a list of payroll and benefits vendors, including contact details and agreements. - Draft standard notifications for vendor updates regarding new hires or terminations. Benefits Administration: - Log benefit usage data for quarterly reviews. - Organize and prepare benefits-related invoices for Payroll Lead review. Payout Processes: - Maintain checklists for payout requirements to streamline the review process. Wage Attachments (Embargos): - Keep embargo records updated and organized, including calculations and new attachments. Vacation Balances: - Update vacation trackers, ensuring records are accurate and discrepancies flagged. Support to HR: - Gather required documents for new hires to streamline onboarding processes. Log and track payroll-related inquiries to ensure timely follow-ups. Skills and Experience: Academic Background: - Active student in the final stages of a technical or technologist program in one of the following areas: - Human Resources Management. - Administrative Assistance. - Business Administration. - Accounting and Finance. - Payroll or Labor Administration. Technical Skills: - English–Spanish Language (Oral and writing of a B1 level in English). - Basic knowledge of payroll processes and labor law in Colombia. - Proficiency with Excel (intermediate level) and Microsoft Office 365. - Familiarity with timekeeping or HR software is an advantage. - Exposure to payroll processes or benefits administration is a plus. Administrative Skills: - Strong organizational skills to manage files and data (digital and physical). - Basic document preparation, such as payroll summaries or compliance reports. Soft Skills: - Attention to detail for accurate data entry and reporting. - Effective communication skills, both written and verbal. - Ability to learn quickly and adapt to a fast-paced environment