Job Description This is a remote position. Role Name: Spanish Bilingual Administrative Assistant Schedule: Part-time, 20 hours per week flexible during client business hours Client Timezone: US Pacific Client Overview Join a rapidly expanding maintenance and janitorial services company that has grown from humble beginnings into a thriving operation serving major commercial clients. This licensed and insured business specializes in unit turns, HVAC maintenance, and comprehensive facility services. With a strong foundation of 3-4 major clients and ambitious growth plans, this is an exciting opportunity to be part of a dynamic team that’s making a real impact in the commercial maintenance industry. Job Description This is a pivotal role where you’ll serve as the operational backbone for a growing maintenance services company, streamlining their invoicing processes and client communications. You’ll work directly with business owners to ensure seamless day-to-day operations while they focus on delivering exceptional field services. This position offers tremendous growth potential as the company continues to scale, with the exciting possibility of transitioning from part-time to full-time as business needs expand. You’ll be instrumental in supporting a field-based operation that prides itself on quality service and client satisfaction. Responsibilities Create, manage, and distribute invoices using QuickBooks software with accuracy and efficiency Proactively follow up on outstanding invoices to maintain healthy cash flow Monitor and expertly manage company email communications Respond professionally to client emails regarding bid requests and service inquiries Serve as a communication bridge between field teams and business owners via text/email Edit and modify invoices and estimates based on client feedback and negotiations Efficiently manage multiple company mailboxes and communication channels Handle diverse administrative tasks including scheduling and calendar coordination Facilitate communication with internal Spanish-speaking field workers Requirements Proven experience with QuickBooks for invoice creation and financial management Excellent written communication skills with professional email etiquette Bilingual proficiency in English and Spanish (highly preferred for internal team coordination) Strong ability to work independently while managing multiple priorities Solid background in general administrative duties and office management Reliable internet connection and proficiency with various communication platforms Detail-oriented approach with commitment to accuracy and timeliness Independent Contractor Perks Permanent work from home Immediate hiring ZR_25727_JOB Requirements Proven experience with QuickBooks for invoice creation and financial management Excellent written communication skills with professional email etiquette Bilingual proficiency in English and Spanish (highly preferred for internal team coordination) Strong ability to work independently while managing multiple priorities Solid background in general administrative duties and office management Reliable internet connection and proficiency with various communication platforms Detail-oriented approach with commitment to accuracy and timeliness Independent Contractor Perks Permanent work from home Immediate hiring ZR_25727_JOB