Job Description: Virtual Assistant - Commercial Real Estate Operations & Marketing Full-Time | Remote | Eastern Time Hours About the Role Pavago's client is an active and growing commercial real estate investment company seeking a highly organised, resourceful, and tech-savvy Virtual Assistant. You will support various aspects of our business, including operations, marketing, investor relations, and deal sourcing. This position is ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys wearing multiple hats. Experience in real estate, CRM systems, and digital marketing is a strong advantage. Key Responsibilities Deal Sourcing & Analysis - Search for on-market commercial real estate deals and input them into the CRM with key information: - Deal type, tenant type, lease type, lease term remaining, price, cap rate, CapEx, location, building size, contact information, and property link - Notify the owner when promising opportunities arise - Conduct initial property and market research, including demographics, crime stats, rent comps, and population trends - Use tools such as CAPS ACS for data gathering - Research tenant companies and markets, summarizing findings - Prepare Letters of Intent (LOIs) - Call local property managers for multifamily deals to gather rent insights, area feedback, and management quotes CRM & File Management - Maintain and update investor CRM systems - Organize deal files and due diligence documentation in Google Drive - Track the status of active and completed deals, updating records regularly Marketing & Branding Support - Draft and schedule social media content (Facebook, LinkedIn, Google My Business) - Assist with monthly newsletters and email drip campaigns - Prepare pitch decks and webinar presentations - Manage and update bios, company websites, and LinkedIn profiles - Post updates in relevant Facebook groups - Draft and manage email campaigns to brokers - Coordinate direct mail campaigns Special Projects - Research and summarise AI tools that can enhance operational efficiency - Provide general administrative and marketing support as needed Requirements - Strong written and verbal communication skills in English - Proficiency with Google Workspace (Docs, Sheets, Drive) - Experience using CRM systems (HubSpot, Salesforce, or real estate-specific CRMs) - High attention to detail and strong organizational abilities - Self-motivated with the ability to work independently - Availability to work full-time during Eastern Time (US) business hours - Familiarity with commercial real estate is a major plus What Makes You a Perfect Fit - You're proactive, analytical, and able to juggle multiple responsibilities with minimal oversight - You bring a mix of operational excellence, marketing know-how, and tech fluency - You're excited to work in a growing company and play a key role in helping it scale - You have prior experience supporting real estate professionals or investment firms - You have working knowledge of tools such as Canva or PowerPoint, Mailchimp or ActiveCampaign, Zoom, Slack, and AI writing assistants like GPT Interview Process * Application Submission - DISC Assessment - Zoom Interview with Pavago's Team - Final Zoom Interview with the US Company - Offer Letter & Onboarding Apply Now If you're excited about this opportunity and meet the requirements, we'd love to hear from you. Apply now to join a results-driven, fast-paced real estate team.