At Neostella, we deliver intelligent automation solutions that help businesses—especially in the legal industry—unlock new levels of efficiency. Our offerings include Neodeluxe Legal Solutions, Work-Relay for Salesforce, Robotic Process Automation, and Application Integration. As we scale, we’re looking for a dynamic, detail-oriented Executive Assistant & Front Office Coordinator to support our Chief People Officer (CPO) and ensure the smooth day-to-day operations of our office. This hybrid role is ideal for someone who thrives in a fast-paced, tech-driven environment, has exceptional discretion, and enjoys managing multiple priorities—from executive calendars to welcoming office guests. If you’re highly organized, personable, and passionate about being a strategic partner to leadership while creating a professional and welcoming workplace atmosphere, this is the opportunity for you. Key Responsibilities: Executive Support: Manage the CPO’s calendar, ensuring effective prioritization and coordination of meetings across departments, clients, and global partners. Arrange complex travel itineraries, including flights, accommodations, local transport, and visa requirements when needed. Prepare and organize meeting agendas, briefing documents, pre-read materials, and coordinate follow-up actions. Coordinate and help execute high-impact projects led by the CPO—spanning employee engagement, internal operations, training success, and human resource initiatives. Maintain and safeguard confidential information with discretion, including legal, HR, and client-related materials. Act as a key point of contact for internal and external stakeholders on behalf of the CPO. Reception & Office Coordination: Welcome guests, manage visitor check-ins, and ensure a professional, warm front office experience. Answer and route incoming calls and emails; respond to general inquiries with professionalism and promptness. Maintain the cleanliness and organization of shared spaces, including meeting rooms and the reception area. Order and manage office supplies, equipment, and snacks to support a smooth day-to-day operation. Assist with planning and logistics for internal events, team lunches, and company celebrations. Coordinate facility-related services and liaise with vendors, IT, and building management as needed. Requirements 3+ years of experience in a high-level administrative, executive assistant, or office coordination role—experience in legal, tech, or SaaS environments preferred. Proven ability to support C-suite or senior leadership with professionalism and confidentiality. Excellent interpersonal and communication skills; ability to build rapport with internal teams, executives, and external clients. Strong organizational skills with the ability to prioritize and handle multiple tasks with accuracy and efficiency. Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar); familiarity with Slack, Zoom, Salesforce, or Confluence is a plus. Experience working with sensitive or regulated content such as legal documents or HR files is a strong asset. Bachelor’s degree preferred or equivalent work experience. Comfort working in a hybrid role that balances executive support with front-facing reception and operational responsibilities. Benefits You will have Undefined Contract, a fast and deep growing career path, pre-paid health insurance coverage with Sura for you and one additional member of your family, flex time, flexibility to work from home or in the office, yearly ophthalmological health bonus, and the opportunity to improve your English skills by working side-by-side with international teams and projects, apart from fully personalized English classes, and more! *All resumes and application answers must be in English