Job Title: Executive Assistant (EA) - Real Estate 🏠 Location: Remote 🌎 Job Type: Full-Time ⏰ About Us: We are a fast-paced real estate investment firm, specializing in providing creative and effective solutions for property owners. We are expanding our team and are seeking a highly organized and versatile Executive Assistant (EA) to support our executive team in daily operations. If you have experience in administrative work and are eager to help streamline tasks and free up time for business growth, we want to hear from you. 🚀 Job Overview: The Executive Assistant will support a dynamic executive team with various administrative tasks. This position requires a detail-oriented, tech-savvy individual who can handle multiple tasks, from data entry in QuickBooks and Salesforce to managing virtual mailboxes and organizing bills. The ideal candidate will possess strong organizational skills and a willingness to learn new tasks, ensuring efficient day-to-day operations. 🔍💼 Key Responsibilities: Administrative Support: Perform a wide range of administrative tasks, including data entry in Salesforce and QuickBooks, organizing virtual mail, and processing payments. 📊📬 Data Management: Ensure accurate entry and maintenance of data in Salesforce and QuickBooks, supporting financial records and CRM systems. 🖥️📑 Virtual Mailbox Management: Monitor, download, and organize virtual mail, including processing bills and depositing checks as required. 📨💵 Travel Coordination: Occasionally assist with travel bookings, including flights, accommodations, and itineraries. ✈️🏨 Task Prioritization: Manage the executive's calendar, ensuring priorities are aligned with business goals and personal tasks. 📅✅ Detail-Oriented Execution: Maintain high standards of accuracy in task completion, proactively addressing potential issues to avoid delays. 🛠️✔️ Requirements: Qualifications: Experience: Minimum 2 years of experience in an administrative or assistant role. 🧑💼📋 Tech-Savvy: Proficiency in Salesforce, QuickBooks, and Excel is required. Experience managing virtual mailboxes and remote systems is preferred. 💻📈 Detail-Oriented: Ability to maintain a high level of accuracy and attention to detail in all tasks. 🧐📌 Communication: Strong written and verbal communication skills. Must be able to communicate effectively and clearly with the executive team. 🗣️✍️ Autonomy: Capable of working independently, taking ownership of tasks, and ensuring completion without constant supervision. 💪📚 Organizational Skills: Ability to handle multiple responsibilities, prioritize effectively, and streamline executive operations. 📂⚙️ Preferred Skills: Experience working with remote teams. 🌐💼 Prior experience in a real estate or financial environment. 🏡💰 Familiarity with time management systems such as Hubstaff (though not required). ⏳🔧 Schedule: Full-time position with flexible hours. Core working hours are Monday through Friday, 9 AM to 5 PM (time zone aligned to the executive’s region). Flexibility in working hours may be considered for the right candidate. 🕘📅