Job Description The Programme Assistant will support the overall implementation of regional activities by managing the day-to-day agenda and activities of the Head of IOCARIBE. - Prepares routine correspondence as required or on own initiative for administrative processes; process documents (e.g. briefs, reports and other documents); reformat or finalize the formatting of documents; collect and/organize information and data related to the Subcommissions's programmes and activities from a variety of sources (Internet, office files, records, etc.) and presents it in the required format. Reviews correspondence and other documents prepared in English and/or in French for the signature of the Head of the Office, and recommends changes to format, style, spelling or grammar. - Maintains an organized and updated filing and reference systems, and other manual and computerized information and reference systems; if necessary; verifies invoices and prepares payment request. - Manages the Division Director's agenda, schedules/reschedules appointments, makes travel/mission arrangements, organizes meetings, prepares correspondence and assembles documents for these meetings/missions, takes notes and follow-up on required action. - Assists in the organization of IOC/UNESCO meetings, missions, international conferences, seminars, workshops and other events held in the Caribbean Region; arranges for meetings facilities and equipment; makes travel arrangements ensuring compliance with existing staff and participants' travel procedures and practices, prepares correspondence and assembles documents for staff and participants. - Receives, analyzes, sorts, registers and distributes incoming correspondence and other documents; determines the importance and priority of documents received and follows up on required action. - Serves as the Sub commission's administrative focal person, answers enquiries and/or refers them to the appropriate division/section or staff; maintains telephone log, take messages, makes appointments, receives visitors; operates a variety of office equipment including, photocopier, facsimile, electronic mail etc.; coordinates the day-to-day work of the office. - Supports financial and budgetary management and monitoring by: Organizing control of budget expenditures by preparing payment documents and compiling financial annual reports.; ensuring full compliance of financial processes and financial records with UNESCO rules, regulations, policies and strategies.; reviewing contract deliverables and payment schedules for all Partners and contractors and providing notification of any upcoming or past deadlines for invoices, etc.; organizing and coordinating the procurement of services and goods in accordance with UNESCO's procedures and requirements; - Acts as the designated Security Focal Point for all United Nations staff working or visiting the Cartagena area. Required Skills and Qualifications - Completed secondary, technical or vocational education. - Minimum five (5) years of work experience of which (2) two to (3) three years of experience in general administration functions, preferably on operational projects implementation/management or related field. Benefits and Entitlements UNESCO's salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. The approximate annual starting salary for this post is 93 469 COP. For full information on benefits and entitlements, please consult our Guide to Staff Benefits.