[CER130] REGIONAL ACTIVITY COORDINATOR

Job description the programme assistant will support the overall implementation of regional activities by managing the day-to-day agenda and activities of the head of iocaribe. - prepares routine correspondence as required or on own initiative for administrative processes; process documents (e.g. briefs, reports and other documents); reformat or finalize the formatting of documents; collect and/organize information and data related to the subcommissions's programmes and activities from a variety of sources (internet, office files, records, etc.) and presents it in the required format. reviews correspondence and other documents prepared in english and/or in french for the signature of the head of the office, and recommends changes to format, style, spelling or grammar. - maintains an organized and updated filing and reference systems, and other manual and computerized information and reference systems; if necessary; verifies invoices and prepares payment request. - manages the division director's agenda, schedules/reschedules appointments, makes travel/mission arrangements, organizes meetings, prepares correspondence and assembles documents for these meetings/missions, takes notes and follow-up on required action. - assists in the organization of ioc/unesco meetings, missions, international conferences, seminars, workshops and other events held in the caribbean region; arranges for meetings facilities and equipment; makes travel arrangements ensuring compliance with existing staff and participants' travel procedures and practices, prepares correspondence and assembles docu...