Virtue health is seeking a highly proactive and detail-oriented administrative professional to provide critical support in driving operational efficiency across the organization. this individual will play a key role in coordinating meetings, managing projects, maintaining our crm, and ensuring smooth communication with vendors, partners, and internal stakeholders. the ideal candidate is highly organized, adaptable, and thrives in fast-paced, high-growth environments. key responsibilities: - meeting coordination: organize and manage company meetings, including scheduling, sending reminders, and arranging travel when necessary. - projects & crm management: oversee and update projects and/or crm with milestones, tasks, and subtasks. act as a liaison across teams to ensure projects are completed on time. - vendor and partner relations: coordinate and document meetings with vendors, partners, and consultants. provide administrative support to ensure smooth business operations. - document management: organize, distribute, and maintain confidential company documents and records. - office support: assist with office management tasks such as ordering supplies, managing office equipment, and coordinating office events. required skills and qualifications: - 3+ years of experience in a similar role. - 2+ years of experience working with c-suite. - a proactive attitude with exceptional organizational skills. - a keen eye for detail and the ability to anticipate needs, prioritize tasks, and execute them with precision. - a flexible problem-solving mindset with a high level of adapta...
Are you looking to develop your skills in a real business setting? we have an exciting opportunity for a dynamic and motivated individual to join our team as an administrative assistant. this role is designed to support your professional growth and prepare you for future challenges in administrative and business support roles. you will be working closely with professionals in the team to manage databases, coordinate internal activities, and interact with regional teams. key responsibilities - database management: register, update, and verify account and contact information, track it in excel, and generate periodic reports. - administrative campaigns and events: assist in coordinating internal activities and events with vendors, including attendance confirmation, sending information, and post-event follow-up. - internal communication and reporting processes: help prepare weekly reports, track key indicators, and escalate relevant alerts to the team. - team contributions and continuous improvement: propose ideas to improve processes, automate basic tasks, and contribute to better team organization based on your learning throughout the internship. what we offer: - an opportunity to work in a dynamic and multicultural environment. - mentorship and professional development. - a great office environment with company-wide meetings, team culture activities, and more. to succeed in this role, you will need: - excellent communication skills. - confidence when communicating with clients via phone or messaging platforms. - discipline, autonomy, and organization in comp...
Job title: research administration specialist about the job: this position serves as a team leader, overseeing the day-to-day activities in research administration. the role involves working with faculty, trainees, and staff to gather, manage, and analyze award data from various revenue streams. this includes federal grants, private grants, gifts, and other funding sources. the position is responsible for monitoring and maintaining research data associated with research awards. key responsibilities: - 60% - research administration and project management - 25% - staff supervision - 10% - strategic planning and facilities - 5% - backup support required skills and qualifications: this position requires broad knowledge and experience in budget preparation, analysis, and forecasting with the ability to control complex budgets. the ideal candidate will have at least 3 years of experience in research administration, advanced experience in pre-award processes, coordinating and executing grant and contract submissions across various funding agencies. additionally, proficiency with electronic grant applications such as era commons, myncbi, cayusesp, cayuse424, proposalcentral, fastlane, and other online portals is necessary. benefits: the university of california offers a comprehensive benefits package that includes high-quality and low-cost medical plans, dental and vision insurance premiums paid for by the university, extensive leave benefits, paid holidays annually, paid time off/vacation/sick time, continuing education (ce) allowance and education reimbursement program...
Job summary a seasoned administrator with expertise in managing and optimizing complex enterprise systems. proficient in workflow customization, permission schemes, automation rules, and system integrations. experienced in supporting agile teams, ensuring platform performance, enforcing governance, and delivering user training. key responsibilities - administer and support jira software, jira service management, and confluence across multiple projects and teams. - design, configure, and maintain custom workflows, screens, fields, and permissions in jira. - manage user permissions, project roles, and group memberships. - develop and maintain dashboards, filters, and reports to meet stakeholder needs. - evaluate and implement jira plugins/add-ons and integrations with third-party tools. - collaborate with cross-functional teams to gather requirements and translate them into effective solutions. - perform routine audits, system maintenance, and upgrades. - provide user support and training on atlassian tools. - ensure adherence to best practices and maintain system documentation. - monitor and resolve performance or functional issues related to the atlassian platform. requirements and qualifications required: - 2+ years of experience administering jira and confluence in a professional environment. - strong understanding of jira configuration elements: workflows, custom fields, permission schemes, issue types, and screen schemes. - experience with jira service management and customer portals. - familiarity with scripting using jira automation, jql, or scriptru...
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