Document control specialist role overview this is an exciting opportunity to join our global team as a document control specialist. as part of our project management department, you will be responsible for managing all aspects of project documentation in the country. main responsibilities: - create additional document profiles for internal documents as instructed by the project document controller. - generate document profiles according to established standards and return the project document numbers (docid) to the contractors. - upload all document deliverables received via transmittal. - review and edit documents for accuracy and compliance. - coordinate the flow of documents in and out of the department following established guidelines. - monitor and follow up on workflow processes to ensure completion. - prepare outgoing transmittals and return documents with acceptance codes and comments to the contractor/supplier. - control the receipt and log all site daily diaries in the system. - manage emails received in the project email box following set protocols. - coordinate correspondence according to established procedures. - evaluate templates and project users to ensure availability. - oversee the external sharing site. - provide training to new project staff at site in the document management system. - report document status to the project document controller and project technical manager. - support other document control needs as requested by the project document controller. required skills and qualifications: - university degree or relevant experience. - strong en...
Document management specialist opportunity we are seeking a highly skilled document management specialist to join our organization. - job description: - manage, track, and maintain project documentation in compliance with standards. - perform quality checking, registering, classifying, and distributing engineering and vendor documents. - ensure accurate metadata and support documentation handover to clients. key responsibilities: - develop and implement the document management plan. - configure document control and access systems. - train internal and external stakeholders on document processes. - define reporting requirements and migrate reference documents. technical tasks: - use specialized tools for document registration and metadata management. - ensure quality control and compliance with standards. - support external portals and client systems as needed. support requirements: - provide document control support to project teams and external users. - respond to queries and assist in training other document controllers....
Job title: senior document controller we are seeking a highly motivated and detail-oriented individual to join our team as a senior document controller. the successful candidate will be responsible for managing, tracking, and maintaining project documentation in compliance with industry standards. key responsibilities: - planning & setup: - develop and implement the document management plan. - configure document control systems for efficient access. - train internal and external stakeholders on document processes. - define reporting requirements and migrate reference documents. - execution & control: - maintain distribution matrices and manage document workflows. - classify and distribute documents from external parties. - manage access permissions and ensure timely document processing. - closing out: - support archiving and final handover of project documentation. - participate in system closeout activities. - technical tasks: - use document registration tools for metadata management. - ensure quality control and compliance with industry standards. - support external portals and client systems as needed. - support: - provide document control support to project teams and external users. - respond to queries and assist in training other document controllers....
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